Minutes+March+6+2007

To all Council Members: Please correct and/or make additions to the Minutes. I'm not really sure why some of the formatting changed when I copied the Minutes into the Wiki; I hope nothing else got lost. Wiki away! - Betty
 * NYCSLS Library Advisory Council**
 * Council Meeting # 3**
 * Date: March 6, 2007**
 * Time: 12:00 – 3:00pm**
 * Place: Court Square Conference Center**

1. Judith will set up a wiki for NYCSLS Council communication 2. Everyone join www.wikispaces.com and watch email for Council invitation 3. Tom will inquire about METRO sponsoring PD workshops 11:30 -12:30pm Meet, Eat and Greet 12:30 – 1: 15pm Wiki Presentation and Discussion 1:15 – 1:20 pm Old Business, Galaxy and Title I for librarians 1:20 – 2:20pm Share New Developments Carrie Bickner-Zeldman NYPL Research Division Judith CCD Pathfinders Melissa Principals’ Corner Elizabeth Summer PD and NYSLS Grant Barbara Knowledge Management Esther The union catalog, RFP, Follett and SirsiDynix 2:20 – 2:45 pm Discussion of Elements 8-10 of the POS 2:45 – 3:00 pm New Business All voted in favor of creating a new Wiki communication tool to replace the old Yahoo Listserv Projects include: -Field trips for primary source materials -Summer workshops for teachers and librarians at a $300 stipend to create a primary resource kit of materials on their neighborhoods -Grant applications filed for organizing and making the digital galleries accessible for NYS History pilot project. The library’s function is to organize materials; the user should interpret and create with the materials · Elizabeth reported on summer PD projects -Viviane signed off on $20,000 grant proposal -20 librarians will work on assessment documents during spring break, and turnkey the use of the assessment tools to building level librarians -We must demonstrate library impact on learning -I quest training/ w tablets for 60 more librarians during spring break -Information Fluency Continuum over spring break -Cyber safety training on March 23rd, 26 librarians registered Barbara explained new school reorganization structure as follows: Principals will have 3 choices – 1) Empowerment school 2) External support or 3) one of 4 Internal support choices None of these choices is geographic, so Barbara is thinking of creating several networks with a lead librarian in charge, email communication will be OK Corinne thinks that reasonable networks will form and they will be manageable for communication dissemination purposes. We should be optimistic that it will work out. Barbara agreed that librarians are “hardy” people. Meeting adjourned 2:50pm Minutes submitted by: Betty Zapolsky, 3/14/07
 * __Members in attendance:__** Viviane Lampach, Kathy Steves, Betty Zapolsky, Louise Lareau, Christine Hatami, Bernardine Lowery-Crute, Linda Cuff, Corrine Vinal, Tom Nielsen, Beth St. John, Carrie Bickener-Zeldman
 * __Office staff in attendance:__** Barbara Stripling, Melissa Jacobs-Israel, Elizabeth Naylor-Gutierrez, Judith Schaffner
 * __Guests in attendance:__** Lisa Nielsen, Priscilla Chan (intern)
 * __Documents at meeting:__**
 * 1) Five-Year Library System Plan of Service
 * 2) NYPL brochures Learning at the Library, 2007 Summer Seminars
 * __Action items/Tasks assigned:__**
 * __Agenda:__**
 * __Minutes:__**
 * Viviane called meeting to order at 12:20pm and began introductions around table
 * Judith reiterated that the Yahoo Llistserv is not serving our communication needs; she did a wiki presentation for consideration as a communication tool. “What is a Wiki” and “Why Wiki”
 * Old Business – Barbara reported the Title I funds may be allocated in Galaxy to hire additional help for a school library; although may not be used to hire staff for a targeted assisted school
 * Welcome to new member Carrie Bickner-Zeldman of the NYPL Research Division. She reported on several NYPL projects and invited librarians to contact her regarding sending students to the Research Libraries at cbickner@nypl.org
 * Barbara said that communication and the Office ability to offer PD would be a challenge due to the DOE reorganization plans. The Office can still offer fall and spring conference because these are state funded. She asked that all Council members keep brainstorming possibilities on PD outreach efforts
 * Tom said that perhaps METRO can help with PD, he will talk to Dottie about sponsoring workshops
 * Christine reported that there are no more DOE summer schools. High Schools will individually decide if they wish to fund summer school
 * Melissa is trying to confirm a date and place for fall conference, finding an adequate space is a challenge. Barbara agreed there are many scheduling conflicts including conferences and religious observance but they will try to accommodate all needs, watch for date announcement
 * Barbara – re Knowledge Management, the Office is making many library documents accessible on the website. Let them know if there are other documents we would like to see
 * Barbara – re: Union catalog RFP in process. Esther has already accomplished getting 3 schools online and has assigned codes to 1400 schools in preparation for full Union Catalog required by the State. The servers are placed in MetroTech, all web-based and will adhere to all standards. The Office will provide a lot of support for libraries without automation, adding vendors for retrospective conversion into the RFP
 * Viviane asked if ILL will be considered? Barbara replied that there is no delivery system, but ILL is available through METRO
 * Viviane asked if we have money to provide automation to individual libraries? Barbara replied that schools have their own budgets. Elizabeth added that previously we have discussed Open Source as a possible cheap way to do automation. Christine and Betty said that many schools are sitting on their software money, and that perhaps we can guide librarians to seeking these funds for library automation
 * Melissa is working with contracts and purchasing on database vendor contracts. Viviane pointed out that we could ask vendors for pro-rated pricing to keep in line with fiscal year. Barbara said we will make it part of the RFP process to be able to issue Po’s in the Spring for following school year
 * Re: Element 8 of POS
 * Louise announced that Summer Reading is on schedule with kickoff on June 7.
 * __Next meeting:__** May 8, Beach Channel High School Library