Minutes+Dec+4+2007

- Middle School Library Tween to Teen Grant Application - Five Year Library System Plan of Service 2006-2011 - New York City School Library System Annual Report for Library Systems – 2006 - Office of Library Services – Professional Development 2007-2008 Calendar - DOE Performance Management 2007-08 Operational Goals
 * NYCSLS Library Advisory Council**
 * Council Meeting # 2**
 * Date: December 4, 2007**
 * Time: 12:00 – 3:00pm**
 * Place: Flushing High School Library**
 * __Members in attendance:__** Viviane Lampach, Kathy Steves, Betty Zapolsky, Laurel Hicklin, Louise Lareau, Christine Hatami, Bernardine Lowery-Crute, Beth St. John
 * __Office staff in attendance:__** Barbara Stripling, Melissa Jacobs-Israel, Elizabeth Naylor-Gutierrez, Esther McRae, Lynne Kresta Smith, Judith Schaffner
 * __Guests (Support Organizations):__** Linda Williams Bowie – New Visions, Laurie Pessah – ICI LSO, Maureen Hurley – PS32, Medea McEvoy – LLSO, Aurelia Enache – AED
 * __Documents at meeting:__**

- Barbara provide LMC21 Rubric to support organization liaisons - All give feedback on filter status 12-12:30 Lunch and Networking 12:30-12:40 Welcome and Announcements – Viviane Lampach 12:40-1:00 Annual Goals - Barbara Stripling 1:00-1:15 Middle School Grant - Judith Schaffner 1:15-1:30 Spending of 338 Money - Viviane Lampach 1:30-2:15 Annual Report Gaps, New Activities? - Barbara Stripling 2:15-2:45 Professional Development - Barbara Stripling 2:45-3:00 New Business Meeting and lunch hosted by Christine Hatami at Flushing High School Library Viviane – Welcome and introductions Barbara - DOE Performance Management 2007-2008 Operational Goals and presented the 4 School Library System goals for this year: Barbara invited support organizations representatives to attend, as Office needs to be attuned to what is happening in the field and support organizations 1st goal - Barbara highlighted the Middle School Grant opportunity. DOE emphasis is to focus on middle school transition from elementary school when social and emotional issues impact student achievement. Library is the best place to address the student social and emotional issues. Grant application available online through Office website – deadline Dec. 14. schools.nyc.gov/library > middle school grants. $1000 awards for library materials available 2nd goal – Campus librarians have special challenges; Office has set up monthly meetings, about 30 librarians attend. 3rd goal – To promote the TRAILS test to generate data pertaining to information literacy We are a data driven system. TRAILS test is a pre and post test of information literacy geared to 9th grade. Available free online. Test generates formative benchmark assessment of information literacy skills based on the Information Fluency Continuum. Goal is to develop a template to have a coherent approach for K-12 assessment. Viviane repeated that system is very data driven now; administration likes that the library is able to produce concrete data. She explained the methods used to administer test to first cohort of 15 classes, she recommends using the QUIA test which may be customized to individual school databases and needs – only cost $40/per school to register. Barbara summarized 3rd goal - TRAILS test is an evidence based practice and Librarians must think – How do we change the library program to match the needs of the students; the library must be accountable. 4th goal Select 50 Best Practices Libraries – This is an ongoing effort, in-transition goal based on the LMC21 Rubric. Discussion ensued regarding the recent school report cards, it is noted that there were no questions about the library – therefore there is no correlation between the “A” schools and the “Best Practices Libraries”. Medea explained the breakdown of how the ratings are constructed. Concerns were expressed that Libraries were not considered relevant. Barbara said we need feedback from the field to identify Best Practice Libraries. Barbara will send the LMC21 Rubric to Support Organization liaisons. Viviane complimented Barbara and office staff for these 4 very ambitious goals __338 Money__ Viviane brought up issue of inability to use 338 money to purchased databases (199 money is software) Melissa responded that she is working with Divisions of Contracts and Purchasing (DCP) to straighten out how budgets are applied. Melissa is the contact person if Librarians have issues spending 338 money. __Annual Report – Barbara__ There are 2 reports to the state each year. 1- Financial piece 2- Status on Five Year Plan of Service (currently we are in Year 2) – narrative format Council members proceeded to split into working groups to attack specific elements and evaluate status of goals, compare, look for gaps and give Barbara feedback that will enhance her narrative report to the state. - Element 1 – Resource Sharing – Melissa responded for group 825 members on NYCLIST Wiki Pathfinders on Wiki Better process to apply for CCD Webinars availability Barbara questioned what can be done to enhance collaboration w/public libraries Louise and Laurel responded that NYPL and QPL are both reorganizing - Element 2 – Technology Services – Louise reported Goals and elements are aligned. Add Smartboards and Podcasting Pressure to sell services in the future – need to think about Market Maker(?) Last I-Quest tablet offer will be Feb. 2008 - Element 3 – Special Client Groups – Laurel reported Needs of incarcerated youth should be considered - Element 4 – Continuing Education – Beth reported Leadership training is available from AASL Some Librarians are invited to be part of the School Inquiry Teams Develop a list of suggested leadership opportunities Conduct professional development w/principals – has not been comprehensive but tremendous success has been reported in places
 * __Action items/Tasks assigned:__**
 * __Agenda:__**
 * __Minutes:__**

Esther commented that we must measure success by quality not quantity. - Element 8 – Communications Among Member Libraries Because of DOE reorganization we do not have a solution to compensate for the loss of District Library Representatives. There is no regional structure, we are building contacts with the Support Organizations. __**New Business**__ Status of DOE Symantec filter – Barbara answered that filter has not yet been replaced, questionnaire is available on Office website, feedback from the field is needed. Viviane complimented Barbara and office staff on their accomplishments in 3 years. Meeting adjourned at 3:00pm __**Next meeting:**__ February 12, 2008, NYPL, Jefferson Market Branch Minutes submitted by: Betty Zapolsky